Mega Group Hotel Booking

OVERVIEW
Our Mega Group Hotel Booking service is our most comprehensive accommodation package, built for large conferences, association conventions, and major company events that need 50 or more rooms — sometimes spread across multiple properties. We manage multi-hotel sourcing, negotiate rates at scale, review contract risk (attrition and cancellation clauses), and can provide an on-site liaison for the event itself.

WHO THIS IS FOR
Large conference and convention organizers, associations hosting annual events, and companies running all-hands or major offsite events with 120+ attendees.

GROUP & ROOM DETAILS
– Group size: Mega group (50+ rooms)
– Rooms coordinated: 50+ rooms, across one or more properties
– Typical headcount: 120+ travelers
– Typical engagement length: 2-10 nights (extendable on request)

WHAT’S INCLUDED IN THIS SERVICE FEE
– Multi-property sourcing and comparison to secure enough inventory for large blocks
– Block-rate negotiation at scale, including multi-year or repeat-event pricing where available
– Attrition and cancellation clause review, with recommendations to reduce financial risk
– Full rooming list and payment-schedule tracking across all properties
– Optional on-site liaison who can be present during check-in and the event itself
– Dedicated senior coordinator as a single point of contact across all hotel partners
– Post-event summary report covering final room usage and any attrition outcomes

HOW IT WORKS
1. Submit this service fee booking to reserve our senior coordination team for your event.
2. Complete the trip details form (dates, destination, total headcount, number of properties needed, budget range).
3. Your coordinator sources and compares hotel options, negotiating block rates across properties.
4. You receive a separate, itemized hotel cost quote in USD, including contract terms, within 48-72 hours.
5. Once approved, we finalize contracts, manage the rooming list, and coordinate ongoing communication through move-in.

OPTIONAL ADD-ONS
– On-site liaison add-on for check-in day support
– Conference & Event Accommodation Package for attendee-facing coordination
– Airport Transfer & Ground Logistics Coordination for large-scale arrivals

IMPORTANT NOTE
*Hotel and travel costs quoted separately after service booking.* This listing covers our coordination service fee only. Once your service is booked, your dedicated coordinator will source hotel availability and send an itemized hotel/travel cost quote in USD for your review and approval before any further payment is made.