Corporate Travel Management – Monthly Retainer

OVERVIEW
Our Monthly Travel Retainer gives your company a standing travel desk without the overhead of hiring one internally. Instead of booking trip by trip, you get a dedicated coordinator on call throughout the month, priority handling on every request, and one consolidated invoice — so your finance team isn’t reconciling dozens of separate charges.

WHO THIS IS FOR
Companies with recurring employee or executive travel — regular site visits, client meetings, or team offsites — who want predictable monthly costs and a single coordinator who knows their travel preferences and policies.

GROUP & ROOM DETAILS
– Group size: Company-wide (all employees eligible for company travel)
– Rooms coordinated: Varies by month and by trip
– Typical headcount: Varies by company travel volume
– Typical engagement length: Ongoing, billed monthly

WHAT’S INCLUDED IN THIS SERVICE FEE
– A dedicated coordinator assigned specifically to your company’s account
– Priority handling on all trip requests submitted during the month
– Unlimited trip requests within the agreed monthly scope (flights, hotel, and ground transport coordination)
– Consolidated monthly invoicing for our coordination fee, separate from actual travel costs
– Standing hotel and travel-rate agreements negotiated on your company’s behalf where available
– A running log of company trips, itineraries, and costs shared with your admin or finance contact
– Faster turnaround on quotes since your coordinator already knows your preferences and policy

HOW IT WORKS
1. Submit this service fee booking to start your first month on retainer.
2. Your coordinator schedules an onboarding call to capture your company’s travel policy, preferred airlines/hotels, and budget guardrails.
3. Throughout the month, your team submits trip requests directly to your dedicated coordinator.
4. Each trip receives a separate, itemized cost quote in USD for approval before booking.
5. At month end, you receive one consolidated invoice covering the retainer fee for that period.

OPTIONAL ADD-ONS
– Add Airport Transfer & Ground Logistics Coordination as a standing monthly add-on
– Add Visa & Travel Documentation Assistance for employees traveling internationally
– Combine with Conference & Event Accommodation Package for company-hosted events

IMPORTANT NOTE
*Hotel and travel costs quoted separately after service booking.* This listing covers our coordination service fee only. Once your service is booked, your dedicated coordinator will source hotel availability and send an itemized hotel/travel cost quote in USD for your review and approval before any further payment is made.